Rental Car Manager Features
Rental Car Manager’s easy-to-use, online car rental software makes the everyday tasks of running a hire car operation as easy as possible, without compromising on the options and features required to make your business successful in an increasingly competitive marketplace. Whether you operate 10 vehicles or 5000, Rental Car Manager is affordable for all sizes of rental vehicle businesses and scales smoothly to your requirements.
Rental Car Manager is a comprehensive on-line rental vehicle management solution which will immediately improve customer satisfaction levels, drive down operational costs and improve your business's bottom line margins.
Manage quotations and bookings quickly and easily
Rental Car Manager starts managing your quotes or bookings as soon as your customer enquires on your website from their mobile or desktop. With a simple and elegant workflow, your quotes and booking requests become unallocated bookings or reservations with a minimum number of steps. This rental car management system will help simplify and manage all your business processes to ensure fleet efficiencies. And customers will know exactly what the status of their booking is at any point in time.
Dedicated website integration
With Rental Car Manager, your website is an integral part of the booking process. The Website interface menu allows you to control a host of different features: from the initial setup of deciding which Vehicle Categories and Locations you wish to sell online, all the way through to the operational details that are so critical. Manage rates, discounts, opening hours, extra fees, promotions and advanced availability options directly from the control panel.
Fleet management and servicing
Easy customisations. Your vehicle fleet – along with its management and scheduled servicing – is critical to the success of a vehicle rental business. Rental Car Manager allows you to build user-defined vehicle definitions for specialised fleets. Plus, easily enter vehicle makes and models for simple fleet configurations. Track costs. Our Fleet Manager tool provides for scheduled and detailed workshop servicing. So you can track the cost of vehicle ownership against rental revenue from inside Rental Car Manager.
Rental Car Manager’s reporting is broken down into three key areas. Daily Reporting provides precise and timely operational information, while Monthly Reporting and Sales Analysis gives you graphical representation. Every business is unique and requires some customised reports. So we have designed our reporting functions to provide any specific custom requests both quickly and easily.
System controls and security
Rental Car Manager’s system controls allow you to change and add features on the fly. Want to add new sales brands, enable weekend rates, change your Rental Agreements wording? It’s all available from the System Setup menus. Top security. Rental Car Manager’s security allows you to specify users and menu access. Most importantly (being a cloud-based software) you can control how your users access the system. You can allow user access from the office, or a specific location, or from home if required.
Software integration with agents for programmers
Rental Car Manager provides a simple programming interface for Agents (and web developers) to access the information required to make bookings for your vehicles on Car Rental Agencies’ own websites. Called an “API – Application Programming Interface”, this can be turned on or off for specific Agents quickly and easily from the menus. Software integration is becoming increasingly important in allowing you to compete in what is truly a global marketplace.
Rental Car Manager offers the feature of electronic signatures. This provides greater convenience for both you and your customers allowing your customers to sign their rental agreement before they pick up the vehicle.
This allows after hours pickups to be arranged without the need for staff to be present and reduces the need for paper.
Interactive Vehicle Inspection Form
The Vehicle Inspection Report will streamline the process of inspecting your vehicles. With it’s interactive inspection checklist and visual damage recording system, vehicle inspections have never been easier.
Rental Car Manager also allows easy customisation of the Vehicle Inspection Form. Add and remove your own checks to the inspection checklist at any time or add predefined damage options to be used when recording damage.
Rental Car Manager’s GPS tracking integration will make keeping track of your fleet quick and easy. Simply plug the GPS devices into your vehicles and you’re ready to go.
Once your fleet is setup for GPS tracking you’ll be able to view the current location and location history of your hired vehicles and the bookings associated with that vehicle.
Along with vehicle location a host of additional information is available including speed, battery voltage and ignition status.